Frequently Asked Questions

What is an e-Invoice?

e-Invoice is a system in which B2B invoices are authenticated electronically by GSTN for further use on the common GST portal. Under the electronic invoicing system, an identification number will be issued against every invoice by the Invoice Registration Portal (IRP) to be managed by the GST Network (GSTN).

What is IRN in e-Invoice?

IRN stands for Invoice Reference Number. It is a unique number that is assigned to each invoice generated under the e-Invoicing system. e-Invoices need to be authenticated by the government's Invoice Registration Portal (IRP), and the IRN is generated after the invoice is validated. The IRN is a unique 64-character alphanumeric code that contains various details of the invoice, such as the supplier's GSTIN (Goods and Services Tax Identification Number), invoice number, date of issue, value of the invoice, and more.The purpose of IRN is to ensure the authenticity and integrity of the e-Invoice. It helps to prevent duplication or tampering of the invoice and makes it easier for the tax authorities to track the transactions. The IRN is also used to generate a QR code that contains the IRN and other details of the e-Invoice, which can be used for verification purposes.

What is IRP in e-Invoice?

IRP stands for Invoice Registration Portal. It is a central government portal used to register, validate, and authenticate electronic invoices generated by businesses. The government has mandated the use of e-Invoicing to streamline the invoicing process and increase transparency in business transactions. Businesses generate their e-Invoices and upload them to the IRP, which validates the invoice and assigns it a unique Invoice Reference Number (IRN) if the invoice is valid. The IRN serves as a unique identifier for the invoice and helps prevent duplication or tampering.The IRP also generates a QR code containing the IRN and other details of the e-Invoice, which can be used for verification purposes. The tax authorities can use this code to check the authenticity of the invoice and ensure that the business is compliant with the tax laws.

What are all benefits of e-Invoice?

There are several benefits of e-Invoicing for businesses and governments, including:
1- Reduced costs: e-Invoicing eliminates the need for paper-based invoices and reduces the associated costs, such as printing, postage, and storage. It also reduces the processing time and eliminates manual errors, which can save businesses money.
2- Increased efficiency: e-Invoicing automates the invoicing process, reducing the time and effort required to create, send, and process invoices. It also improves the accuracy of data and reduces the risk of errors.
3- Improved cash flow: e-Invoicing enables businesses to receive payments faster, as invoices are sent and received instantly. This helps improve cash flow and reduces the risk of late payments.
4-Better data management: e-Invoicing enables businesses to store and access invoices electronically, making it easier to manage and analyze data. This can help businesses to make better-informed decisions and improve their financial management.
5-Compliance: e-Invoicing helps businesses to comply with the invoicing regulations set by the government. It ensures that invoices are accurate, complete, and are authenticated by the government's Invoice Registration Portal (IRP).
6-Environmentally friendly: e-Invoicing eliminates the need for paper-based invoices, which can help reduce the environmental impact of businesses.Overall, e-Invoicing offers numerous benefits to businesses and governments, including reduced costs, increased efficiency, improved cash flow, better data management, compliance with regulations, and environmental sustainability.

How to create e-Invoice in GimBooks?

Make a regular invoice using GimBooks, then create an e-invoice by clicking the action at the bottom.

Can i create e-invoice using GimBooks App?

Yes, You can create an e-invoice using GimBooks App or from web also.

What are all required field of e-Invoice?

The fields included in an e-Invoice may vary depending on the specific requirements of the country or region where the e-Invoice is being issued. However, here are some of the key fields that are usually included in an e-Invoice:
1- Invoice Number: A unique identifier assigned to each invoice.
2- Invoice Date: The date on which the invoice was issued.
3- Seller/Buyer Details: The name, address, and tax identification number of both the seller and the buyer.
4- Item Description: A description of the goods or services provided.
5- Quantity and Unit of Measure: The quantity of goods or services provided, and the unit of measure, such as hours, pieces, or kilograms.
6- Price and Total Amount: The price per unit and the total amount charged for the goods or services provided.
7- Tax Details: The tax rate and the amount of tax charged on the invoice.
8- Payment Terms: The terms of payment, such as the payment due date and the payment method.
9- Delivery Details: The date and place of delivery of the goods or services.
10- Discounts and Adjustments: Any discounts, adjustments, or credits applied to the invoice.
11- Currency: The currency in which the invoice is issued.
12- Invoice Reference Number (IRN): A unique identifier generated by the government's Invoice Registration Portal (IRP) to authenticate the invoice. These fields help to ensure that the e-Invoice contains all the relevant information required for legal and accounting purposes. They also help to ensure the accuracy and integrity of the invoice, reducing the risk of errors and fraud.

How to link GimBooks to GST Portal, to start using e-Invoice?

Will add a video link or steps or guides here later

Where can I find the e-Invoicing pricing details?

You can either visit our website www.gimbooks.com/pricing

How can i cancel e-Invoice?

e-Invoice values cannot be modified once the e-Invoice is created. You may cancel the invoice within 24 hours of invoice creation and create a new invoice with corrected values. e-Invoice can be cancelled only within 24 hours of creation. You can cancel e-Invoice from GimBooks app, open an e-invoice you want to cancel. Click on more option, you can get the Cancel e-invoice after clicking more.

How can i edit the e-Invoice?

Can I customise e-Invoice Template formats?

Yes, We have vast variety and variants of Invoice and e-invoice templates you can find it on GimBooks website or App. Go to settings select Invoice templates there you can find list of Invoice and e-invoice templates.

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