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Top 10 Bookkeeping Software for Sole Traders in 2025

Vikash

• 5 min read
Top 10 Bookkeeping Software for Sole Traders

If you're a sole trader, you're likely managing many parts of your business alone. From sending invoices to tracking payments, everything depends on you. That’s why having the right bookkeeping software for sole traders is a must in 2025.

With so many tools out there, it can be hard to know which one is right. Some are too complex. Others are built for large businesses. But if you want something made just for small and micro-business owners, especially in India or the Middle East, GimBooks stands out as the best.

In this article, we’ll look at the top 10 bookkeeping software for sole traders this year. While there are many good tools, GimBooks is truly built for small business owners like you.

Why Bookkeeping Software Matters for Sole Traders

Here’s why every sole trader should use bookkeeping software:

  • Helps track income and expenses
  • Makes invoicing quick and easy
  • Keeps your business tax-ready
  • Saves time and avoids mistakes
  • Gives you a clear view of profits and losses

Without good software, you risk missing payments, filing taxes late, or losing track of spending. That’s where tools like GimBooks can really help.

Top 10 Bookkeeping Software for Sole Traders in 2025

Let’s take a look at the most popular options. We’ve listed other tools for comparison, but you’ll see why GimBooks is the best choice, especially if you're a mobile-first user based in India or the Middle East.

1. GimBooks: Best for Indian and Middle Eastern Sole Traders

GimBooks is a cloud-based, mobile-first bookkeeping and business management app built specifically for small and micro-sized businesses. It began as an invoice maker in 2017 after the GST rollout in India and quickly grew into a full solution.

Top Features:

  • Easy GST-compliant invoice creation
  • Domain-based bookkeeping (for traders, contractors, freelancers, etc.)
  • Expense tracking and inventory management
  • Works smoothly on both iPhone and Android
  • Affordable for Small Businesses
  • Multi-language and regional support
  • Fast setup with no accounting knowledge needed

Why GimBooks Is the Best

While other tools serve general needs, GimBooks is specially designed for sole traders in India and the Middle East. It’s simple, affordable, and solves real problems like GST billing, client follow-ups, and quote-to-invoice conversion.

If you're looking for the best bookkeeping software for sole traders in 2025, GimBooks is your answer.

2. QuickBooks: Best for Medium Businesses

QuickBooks is a global leader in accounting software. It has many features, but they’re often too advanced or expensive for small sole traders.

Pros:

  • Detailed reports and tax support
  • Trusted worldwide

Cons:

  • It can be complex to use
  • Higher pricing for small users

Why GimBooks is better: Easier to use, more affordable, and built for local tax rules like GST and VAT.

3. Xero: Good for Tech-Savvy Users

Xero is popular for its cloud features and third-party app support. It works well for those who understand digital tools.

Pros:

  • Clean interface
  • Good for global users

Cons:

  • Expensive for basic needs
  • Not beginner-friendly

Why GimBooks is better: Mobile-first, simple design, and tailored to sole traders without needing an accountant.

4. Zoho Books: Great for Existing Zoho Users

Zoho Books works well if you’re already using other Zoho apps. But it’s more suitable for businesses with multiple employees.

Pros:

  • Good integration with other Zoho apps
  • GST compliance

Cons:

  • Somewhat complex for beginners
  • Best value only in a full suite

Why GimBooks is better: Built specifically for small-scale business owners, with focused features that don’t require you to buy other tools.

5. Wave: Best Free Option (Limited to US/Canada)

Wave offers free bookkeeping software for freelancers and small businesses but only supports payments in the US and Canada.

Pros:

  • Free accounting and invoicing
  • Simple dashboard

Cons:

  • Not available for Indian or Middle Eastern users
  • No GST/VAT support

Why GimBooks is better: It fully supports GST and VAT, is made for Indian and Middle Eastern users, and offers local features.

6. FreshBooks: Good for Freelancers

FreshBooks is easy to use and popular among freelancers and small service providers.

Pros:

  • Clean and user-friendly
  • Good time-tracking features

Cons:

  • Not focused on inventory or product businesses
  • Higher pricing for more clients

Why GimBooks is better: More features for traders, contractors, shopkeepers, and service providers alike plus more affordable.

7. TallyPrime: Trusted Name in India

TallyPrime is well-known in India and is used mostly by accountants and larger businesses.

Pros:

  • Good desktop-based features
  • Strong GST support

Cons:

  • Less mobile-friendly
  • Needs training or accountant help

Why GimBooks is better: Mobile-first, easy for non-accountants, and built with local language and industry options.

8. Sage Accounting: Good for UK and AU Markets

Sage offers robust tools for small businesses, especially in the UK and Australia.

Pros:

  • Powerful financial tools
  • Multi-currency support

Cons:

  • Expensive
  • Not tailored for Indian markets

Why GimBooks is better: Perfect for sole traders in India and the Middle East, with better pricing and localized features.

9. Vyapar: Indian Alternative

Vyapar is another local tool offering invoicing and bookkeeping services.

Pros:

  • Simple invoice creation
  • GST support

Cons:

  • Fewer updates
  • Basic user experience

Why GimBooks is better: More advanced mobile features, better interface, and smoother user flow.

10. Busy Accounting: Local Desktop Software

Busy is a desktop software used by Indian SMEs. It's strong in accounting but not great for mobile or cloud users.

Pros:

  • GST compliance
  • Strong backend features

Cons:

  • Not mobile-first
  • Hard to use without training

Why GimBooks is better: It works from your phone, auto-syncs with the cloud, and fits into your daily work without hassle.

Free Bookkeeping Software for Sole Traders: Where Does GimBooks Stand?

If you're starting, look for free bookkeeping software for sole traders. While many free tools lack features, GimBooks offers a free trial so you can test real features like:

  • Invoicing
  • Expense tracking
  • Reports
  • Quotation management

Once you're ready, GimBooks has affordable pricing made for small-scale businesses without hidden charges or complex upgrades.

Related - Best Online Bookkeeping Software for Small Business Owners

Final Thoughts

Choosing the right bookkeeping software for sole traders can shape how smoothly your business runs. While there are many tools on the market, GimBooks is clearly the best when it comes to:

  • Local support for GST/VAT
  • A mobile-first approach
  • Easy setup
  • Smart tools for invoices, expenses, and payments

If you're a sole trader in India or the Middle East, GimBooks is the perfect match for your growing business.

Get started with GimBooks today and see how it can simplify your finances and help your business thrive. To learn more about GimBooks, explore their blog section.

Also check - Gimbooks - Billing Software for Mobile Shop and Top best invoicing software for sole traders

FAQs

1. What is the best bookkeeping software for sole traders in 2025?

The best bookkeeping software for sole traders in 2025 is GimBooks. It’s mobile-first, GST-compliant, and made for small and micro businesses in India and the Middle East.

2. Is there any free bookkeeping software for sole traders?

Yes, some platforms offer free book keeping software for sole traders, but they often have limited features. GimBooks offers affordable plans with full features tailored to your region.

3. Do sole traders really need bookkeeping software?

Yes, using bookkeeping software for sole traders helps you track income, manage GST, and stay tax-ready. It saves time and avoids costly errors.

4. Which book keeping software for sole traders works best on iPhone

GimBooks is the best bookkeeping software using an iPhone. It’s cloud-based and easy to manage invoices, expenses, and reports on the go.

5. Can bookkeeping software for sole traders help with GST filing

Absolutely! Bookkeeping software like GimBooks is GST-compliant, making it easy to generate and file tax-ready reports.