Top 7 Challenges in E-Way Bill Generation and How to Overcome Them

Generating an E-Way Bill comes with challenges for MSMEs. From issues with the GST portal to compliance slip-ups, businesses across India face multiple E-Way Bill challenges daily.

From GST portal issues to compliance slip-ups, businesses across India deal with multiple E-Way Bill challenges daily.

Let's find the solution to the top 7 E-Way Bill challenges Indian businesses face regularly.

7 Major E-Way Bill Challenges MSMEs Face (And How to Fix Them!)

1. GST Portal Issues

One of the most frequent E-Way Bill challenges is dealing with a slow or unresponsive GST portal.

Solution to GST portal issues:

• Generate bills during low-traffic times.
• Keep all necessary data ready in advance to minimise the time spent online.
• Use integrated software like GimBooks to generate bills even without direct portal access.

💡 With GimBooks: Generate bills seamlessly through the app—even if the GST portal is down. Real-time syncing ensures that your work never gets affected or halted.

Also, another solution to this e-way bill challenge.

How to generate an jewelleryE-Way Bill without GST portal access?

GimBooks App allows users to generate E-Way Bills directly through the app without constantly accessing the GST portal.

2. Technical Errors During E-Way Bill Generation

An incorrect vehicle number, Invalid vehicle numbers, wrong GSTIN entries, or timeouts are common technical errors that affect E-Way Bill creation and affect dispatch timelines.

Solution:

• Triple-check data before clicking submit.
• Clear browser cache regularly.
• Use autofill and dropdowns to reduce manual input mistakes.

💡 With GimBooks: The app's auto-fill and drop-down suggestions eliminate human error and reduce data entry issues.Top 7 Challenges in E-Way Bill Generation and How to Overcome Them

3. Logistics Hurdles and Vehicle Breakdowns

Route changes or vehicle issues can derail delivery schedules and necessitate E-Way Bill updates.

Solution:

• Train logistics teams on updating vehicle info.
• Immediately update vehicle details in the bill.
• Enable real-time GPS tracking to stay ahead of issues.

💡 With GimBooks: Easily update vehicle numbers right from the mobile app. No desktop needed. Your team stays agile, on the road and online.

Additionally, how can I update vehicle details in the E-Way Bill using the app?

Then, GimBooks offers mobile-ready vehicle updating features. Drivers or logistics staff can instantly update the E-Way Bill status or vehicle number from anywhere, avoiding compliance breaches.

4. Compliance Errors and Penalties

Expired bills, missing details, or misfiled data can all lead to serious compliance errors, including fines and seizure of goods.

Solution for E-waybill Compliance Errors and Penalties: 

• Use E-way bill software that validates your data in real-time.
• Conduct staff training regularly.
• Set automated expiry reminders.

💡 With GimBooks: Automated checks highlight non-compliant entries. You can even generate real-time alerts to prevent accidental errors.

5. Mismatch Between Invoice and E-Way Bill

Even a small mismatch in details between your invoice and E-Way Bill can result in shipment halts or audits.

Solution:

• Automate E-Way Bill generation from invoices.
• Double-check fields before upload.
• Choose software that integrates your invoicing and E-Way Bill systems

💡 With GimBooks: Seamlessly link your invoices with E-Way Bill generation. The app auto-syncs details, ensuring consistency and highlighting mismatches entirely.

6. Frequent Rule Changes and Lack of Clarity

New notifications. Amendments. Circulars. GST rules change constantly—and non-compliance can happen even without bad intent.

Solution:

• Follow official government updates.
• Subscribe to reliable GST advisories.
• Join training sessions or webinars monthly.

💡 With GimBooks: Stay updated with in-app alerts and E-Way Bill WhatsApp channel that posts updates in MSME-friendly language.

Also check, "What are the latest changes in E-Way Bill rules this 2025?"

Read- New E-Way Bill rule in 2025

7. State-Specific Requirements

Some Indian states impose unique or additional E-Way Bill norms. Navigating this patchwork of rules can be exhausting.

Solution:

• Maintain a state-wise checklist.
• Use smart E-WAY BILL tools that adjust automatically to state-specific rules.

💡 With GimBooks: Automated region-specific requirements during bill generation. The app identifies your dispatch and destination locations and applies state-specific compliance checks.

Why Choose GimBooks for E-Way Bill Generation?

Tackling E-Way Bill challenges gets easier with e-way bill compliant software. GimBooks offers a streamlined, user-friendly, and legally compliant solution customised for Indian businesses, like:

• One-click E-Way Bill generation from invoices
• Built-in validations to prevent compliance errors
• Real-time updates on GST changes
• Mobile-friendly interface for on-the-go logistics
• Multi-language support

Be a small trader, transporter, or an enterprise, GimBooks helps you manage GST and logistics without headaches.

Conclusion:

E-Way Bill challenges, like technical errors, logistics hurdles, or compliance errors, can slow down business operations and lead to penalties and delays. In this blog, we discuss solutions, whether it's troubleshooting E-Way Bill challenges, overcoming GST portal issues, or avoiding compliance errors, the right software makes all the difference.

And GimBooks software simplifies the E-Way Bill process by generating bills quickly, avoiding mistakes, and staying GST-compliant.

Download GimBooks today to streamline your E-Way bill generation process.

Frequently Asked Questions for E-Way Bill Challenges

What is an E-Way Bill, and who needs to generate it?

An E-Way Bill is a mandatory document for transporting goods worth over ₹50,000 in India. It must be generated by the supplier, recipient, or transporter.

How long is an E-Way Bill valid?

The validity depends on the distance: typically, 1 day for every 200 km travelled by the regular vehicle.

Can I update an E-Way Bill after it’s generated?

Yes, you can update details such as vehicle number before the bill expires. However, core details like invoice value cannot be changed.

What happens if an E-Way Bill expires mid-transit?

Goods can be detained, and you may face fines. It’s important to monitor expiry times and extend the bill if necessary.

Are there any exemptions to E-Way Bill rules?

Yes. Goods like perishable food items, jewellery, and newspapers have exemptions. Rules vary by state and item type.

Does GimBooks support bulk E-Way Bill generation?

Yes, GimBooks allows batch uploads and auto-generation from multiple invoices—perfect for businesses with high volume.